OpenText™Vendor Invoice Management for SAP®Solutions (VIM) streamlines accounts payable (AP) operations for SAP customers. Any idea how Currency is determined for NPO and PO scenario's. If fully approved, SAP document will be posted. Approvers are maintained in Chart of Authority. However, I am not sure if that will prove to be a workaround for you. I am pretty sure that editing a screen exit might be required for this but it will be better if we raise an incident with OpenText to get exact details. VIM’s extensive knowledge base means that ICC can more intelligently recognize the type and position of invoice data, and extract it accurately without human intervention. Can you elaborate multiple back end scenarios so that I get better idea on your question. The document is quite detailed and easy to understand. Is it possible to configure two different approval process in COA, I.e balance sheet  approval and cost center based approval . The best invoice automation solutions for SAP are integrated into the system of record, taking advantage of the high security standards, providing data privacy and end-to-end workflows. Any rejection at ant level goes back to person at n-1 level. If you want to go this IDOC route, you need to think about the sources of your data. However, I have came across some other tools and methods also to do this. : For PO invoices a custom extension is required. This training will be covering from business processes to in depth configuration required to implement VIM. Thank you very much for quick response Pankaj . Need some help urgently. Unfortunately, I found none. 3 Process Flows Non-PO Invoice parking Approval PO Invoice posting 3-way match Real estate (PO) Invoice parking Approval ... SAP VIM Workplace (accounts payable) Check OCR data Park document Approval needed Invoice is OK Invoice posted in SAP Invoice is not OK SAP VIM … Strangely two of my posts content has been replaced by someone else's content post movement of SCN to SAP community. Enter the purchase order number. "Error in determining the next approver. I tried very hard to check if any configuration is available to hide "Image" button. In this tutorial we discuss the SAP vendor down payment process as part of our free online SAP FI training. This training will be covering from business processes to in depth configuration required to implement VIM. The actual function to create the send request is /PTGWFI/CP_SENDMAIL. Sorry for delayed response. Process type can be defined using transaction /n/opt/vim_8cx1. With OpenText VIM one can better manage the workflow of the invoices, pay correct amount to vendors, create various types of invoices, get the aging report, keep check and various validations (document type, invoice information etc. SAP VIM will take you from zero to job ready within 3 weeks.It is the fastest growing addon of SAP. In concept, the 3-way match prevents us from incorrect payments and (in a way) prevents transaction with fraudulent invoices. Thanks for the detailed COA function explanation. User E                  20    EUR    1,00             B0                3XXX                     5XXXX117XB •Brownfield Imp. For Non-PO invoices the initial approver is usually entered in the indexing screen in the Email ID field. Please give me some guide and where to check for configuration ? Could I please ask a question as I have read conflicting help regarding this. Sapsharks has been in the SAP consulting business for 15 years consulting some of the top Companies like BP, Dr Pepper, Cadbury, Reliance, ENI petroleum, IBM, Sunoco, SM Energy, IQVI, Energy Transfer and more. Below is the screen shot. In order to map a new detail for a user got to T-Code /n/opt/vim_7cx1 i.e. This can be configured at /n/OPT/SPRO transaction and follow LiveLink VIM -Configuration >. Home; Blog; EBooks; About; Contact Us; My account Do I have to maintain managers when I only base my approval process on cost centers and company codes? We are using workflow based on rules. We'd like to hide button "Image" within My Inbox/Other Inbox on the lower right-hand side pane next to "Line Items" and "History" buttons (highlighted in red in the screenshot). /n/OPT/VIM_WP (VIM Workplace) /n/OPT/VIM_ANALYTICS (VIM Analytics) FB03 (View FI Document). Since I am using a customized solution for this hence I will not be able to check on this. There is a possibility to create something similar with the requester - coder relations, where a requester can redirect items to another person (a coder) to provide financial coding for the invoice and then receive it back just to approve. Coming to your query. OpenText VIM for SAP Solutions: TCodes and Tables for Troubleshooting. We have one requirement to send Approvals of the PO to different Cost Owners based on the Account Assignment in the PO if there are any price/quantity differences in the PO and MIRO. : Process type needs to be configured accordingly (steps to configure the process type are written below). SAP Archiving (by Open Text) Document Archiving & Viewing Email EDI Automated reconciliation and posting Central … It is dedicated to large enterprises and shared service centers in corporate groups where the number of financial documents processed reaches tens of thousands per month. A swimlane diagram is a type of flowchart, and it can be used to display the same type of information (data, deliverables, actions and interactions etc.). I have been very busy lately. OpenText’s VIM gives users the ability to approve invoices before they are created in the SAP database. COA and under User details maintain the data (refer below screen shot). my requirement is need to implement ICC validation client which helps us to eliminate the manual effort to update missing invoice information in production system (drag and drop option) this would help AP select data on the invoice and drop it into the respective fields as while processing  this invoice. I was moving to a different country and was busy for past few months. Advised the client business on the best high-level process flow design to follow for Open Text VIM based on their requirements. The process flow control allows you to show flows of multiple types of objects, such as documents and approvals. Consider COA setup. : Approval hierarchy can be implemented by either using OpenText delivered approval hierarchy table or customization as per business needs. You will be able to work as VIM expert in any of implementation or support project post this training. Learn this unique skill set before others catch on. i have googled already but couldn't find anything related. So if you simulate rules from indexing screen, approval step / exception will appear with a green light because DW is still not considered (which is not correct). It eliminates labor-intensive invoice processing steps, provides real-time process visibility and controls exception-handling through automated workflow, flexible checks and comprehensive validation. In case of PO invoices baseline implementation determines therequester as the first approver and is the only approver unless a customization is done for PO approver. Take note that the 2nd transaction code or the non-OCR scenario can be tested alternatively by WE19 where you can simulate an inbound IDoc to SAP. We do have a configuration for "Image Display Function" where one can define the FM used to fetch the ArchiveLink image. USER              Counter Currency Amount  Expense type company code     Profit center Keep in mind, this is one flow, so it is the same purchase order still. Take note that in this packaged solution, you can expect features such as: When we talk about the capabilities and features of OpenText VIM, we consider the following: Because of these considerations, we want to establish more efficient, proper, and simpler invoice management processes to ensure accuracy and minimize manual errors through an automated / electronic system. Enhanced In the meanwhile if someone has any questions on this topics then kindly reach out to me. Yes, it is very much possible to achieve that. Any idea of a way to default an Expense type for a particular Document type ? Demand high rates and live the lifestyle you want. , Thank you for the kind gesture. The orange dotted lines indicate that this process happens outside of SAP – specifically in the ICC or the Invoice Capture Center. I found the root cause. There can be multiple reason for this like in my project the next approver is derived based cost center and if approver is not maintained for the cost center then it gives error. BLOCKRSN 9 is for PO based invoice and V is for Non-PO based invoice. We are currently having the same setup and for this we have used a custom solution. Instead of dealing with scanning and OCR, invoices can be sent electronically to SAP (thus, the concept of e-invoicing) through EDI or Electronic Data Interchange. I am working a new project and joined it in middle of development. Please do share if you get a response on this from them. Change ), You are commenting using your Facebook account. ICC validation client which helps us to eliminate the manual effort to update missing invoice information in production system (drag and drop option) this would help AP select data on the invoice and drop it into the respective fields as while processing  this invoice, OpenText VIM: Basic configuration for Document Processing (DP) document types. Figure 6: General Ledger Fields and Search Help for Web Screen Fields. Responsible for leading the design, configuration and test the SAP Open Text Vendor Invoice Management (VIM) solution with integration to SAP FI-AP and SAP MM-LIV invoices. ( Log Out /  Verification / duplicate checks happen for the invoices in SAP. A down payment is a payment made or received before the physical exchange of goods and services. Tekslate’s comprehensive online training programs are designed to meet the requirements of all OpenText users. – Read More…, I invite you to join the community by signing up for email updates and / or dropping by social media. We want to establish more efficient, proper, and simpler invoice management processes to ensure accuracy and minimize manual errors. If the requirement is to allow the approval to go first to the approver and then to the manager then maintain the manager for the user in this view without manually entering the user in COA Details View. Replication of data can be done through “/n/OPT/VIM_7AX2” for OCR scenario or “/n/OPT/VIM_7AX1” for non-OCR scenario. type automatically assigns DW as expense type. Do you have any idea on multiple back end scenarios ? In this post, we will also cover ICC or Invoice Capture Center which serves as the OCR (Optical Character Recognition) component of OpenText VIM.
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